Exactly about Open access : faq’s

Exactly about Open access : faq’s

Here are the concerns academics oftentimes inquire about available access, the REF access that is open, RPS and UCL Discovery.

If you cannot discover the response you need, contact the Open Access Team.

About available access

Start access means research that is making freely available on the internet, without re re re payment restrictions, along with few limitations on re-use.

There are two main kinds of open access. Green available access means making a type of work, frequently your final accepted manuscript, openly obtainable in an institutional repository such as for example UCL Discovery or a discipline-specific repository such as for instance European countries PubMed Central, susceptible to any publisher embargo duration on available access. Silver access that is open making the posted version of work available access regarding the publisher’s site, the moment it really is posted, often under A imaginative Commons licence. Silver available access frequently takes a charge, referred to as a write-up Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages informational essay outline Green available access where outputs are published in registration journals or under a old-fashioned guide publishing model. Writers must upload the ultimate accepted manuscript of all of the outputs to UCL’s Research Publications Service (RPS). The Open Access Team is going to make the manuscript access that is open UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo period on available access).

Many research funders need grant-holders in order to make their magazines available access. See our funders web page to find out more. Contact the Open Access Team for certain advice.

REF available access policy

To qualify for distribution to another location REF, log articles and meeting procedures accepted for publication after 1 April 2016 should have been deposited within an access repository that is open. At UCL, scientists must upload their documents to UCL’s Research Publications Service (RPS).

  • It’s best training to upload your paper to RPS just as it’s accepted for book. Outputs perhaps not uploaded inside the period that is requiredsee whenever can I upload to RPS?) may not be submitted to your REF. Every paper should be uploaded since the policy encourages open access for all outputs.
  • The version to upload could be the final accepted manuscript (after peer-review, but ahead of the publisher’s typesetting).
  • The Open Access Team can certainly make your paper access that is open UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on open access). See additionally Exceptions towards the REF policy:The journal’s embargo duration is just too long / the log will not enable available access.

The REF policy relates to journal articles and meeting procedures. This can include documents presented at a meeting, or section of a meeting procedures, but doesn’t consist of abstracts and posters. Letters and editorials often have original research, plus some procedures submit them towards the REF. Generally speaking, the accepted manuscript type of letters and editorials must certanly be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as being a seminar paper, you can easily replace the production type. Towards the top of the total record in RPS, beside the production kind, you will notice a pencil icon that is small. Simply Click you will be able to select “conference abstract” or “poster” instead on it, and.

UCL’s policy is the fact that outputs of most kinds should always be uploaded to RPS. The REF available access policy encourages writers to create outputs such as for instance publications and guide chapters openly available. Devices of Assessment can show their wider dedication to access that is open their REF Environment statements.

Documents should be deposited since right after acceptance as you can. Papers accepted for book from 1 April 2016 to 31 March 2018 will likely be qualified to receive distribution to your REF when they had been deposited in a available access repository within 90 days of very very first online book. Papers accepted following this date needs to be deposited within an available access repository within 3 months of acceptance. Nevertheless, an exclusion applies for outputs accepted after 1 April 2018 which were deposited within 3 months of very very first publication that is online maybe perhaps maybe not within 90 days of acceptance.

In a few procedures, UCL’s Research Publications provider (RPS) finds documents of documents in databases like Scopus and online of Science, centered on your RPS search settings, while offering them for you to “claim”. Factors to consider that the papers are recorded in RPS over time to fulfill the due date so that you could upload the ultimate accepted manuscript. You certainly can do this either by claiming these documents inside the period that is three-month or by producing records manually (see our help guide to recording a book in your RPS profile).

You need to upload your final accepted manuscript. This can be instead known as the author that is”final”, “final manuscript” or “post-print”.

Complete details can be obtained on our which variation to upload page.

You will need to ask the matching writer or your co-authors for the last accepted manuscript in order to upload it. Alternatively, the log might manage to give you a duplicate that can be used. The Open Access Team if you have not been able to obtain the final accepted manuscript, contact.

Whenever asking non-UK writers for the last accepted manuscript you should use the explanation that is following

British research funders need British writers to deposit their last accepted manuscripts within their institutional repository. The manuscript, which can be form of the content that has been peer-reviewed but without publisher’s typesetting, may be made access that is open UCL Discovery following the embargo duration on available access, based on the publisher’s policy. Fulfilling this requirement features a impact that is significant future money.

The REF policy requires writers to upload their final accepted manuscript, after peer-review but before publisher copy-editing and typesetting.

Whilst the accepted manuscript contains all modifications as a result of peer-review, it generally does not usually contain changes made during copy-editing and typesetting. In the event that you would like to upload a variation which has these modifications, you may either duplicate them to the accepted manuscript, or ask the publisher for the subsequent version that may be made available access.

It really is every UCL writer’s obligation to make certain that the last accepted manuscript is uploaded to RPS. The place where a paper is co-authored by a number of researchers that are UCL only 1 of them has to upload the paper to RPS. The accepted manuscript must be uploaded to each institution’s repository if a paper involves authors at more than one UK institution.

In the event the paper had been uploaded to a different institution’s repository or perhaps a repository that is subject although not to RPS, inside the necessary duration (see whenever can I upload to RPS?), it may possibly be possible to demonstrate so it complies with all the REF policy. Contact the Open Access Team, providing the Address associated with the paper within the other repository, to go over this.

Even though it is each writer’s obligation to keep up their magazines documents in RPS, writers can delegate use of another person with an RPS account – an administrator or PA, for example. Delegates can handle book documents and upload files to them, although the writer must make provision for the ultimate accepted manuscript. Setting up a delegate, in RPS get to Menu, then when you look at the My Account section go to Account Settings>Manage Delegates.

In which a paper is co-authored by a number of researchers that are UCL only 1 of them has to upload the paper to RPS.

No. Documents be eligible for an exclusion through the REF available access requirement, and so are entitled to distribution into the REF, where:

  • once the paper had been accepted, the writer to whom the paper is attributed when you look at the REF distribution had been used at A british HEI aside from UCL, and it’s also extremely hard to find out (from just about any repository) so it complies using the policy.
  • as soon as the paper was submitted, the author to who the paper is attributed within the REF distribution had not been used at A british HEI.

If i will not be at UCL at the time of the REF that is next. Do we still need to upload?

Yes. It is necessary that most documents that come under the insurance policy are uploaded, so they meet the criteria for submission – no matter where the writers are based at the time of the REF that is next.

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